BED2-011Total lossRemoved
Queen comforter set
Bedroom 2 · cotton, queen · 1 set of 4 · good condition
Qty1
RCV$289.00
NeedsPA · Cat/Sel
Product
From the first photo to the carrier's worksheet.
DamagePort follows a claim the way it actually unfolds: walk the rooms, build the line items, keep the money straight, and hand over a file nobody can call incomplete.
01 · Capture
Facts now, opinions later.
Field capture records only what can be seen: the room, what it is, how many, the state it was in when it left and where it is now. Valuation waits for the desk, so nobody standing in soot is asked for a replacement price.
- Live camera. The view stays on while you name the item; the shutter queues pictures; “Next item” starts the next line in the same room.
- One item at a time, or a whole closet. A one-item form, and a “several items” table for pasted lists.
- Photos named after the line. KITCH-004_01.jpg, renamed again if the item moves room.
- Policyholders welcome. Homeowner access captures and names items, and never touches a valuation.
02 · Inventory
A list when you read it, a spreadsheet when you work it.
Every line carries its photos, brand, model, serial, quantity, condition, age, coverage and tags. Flip the list into a grid and edit like a spreadsheet: Enter walks down a column, every cell saves itself, a saved row flashes green.
- Who has the next move. Each line knows whether it is waiting on the policyholder, the inventory crew or the adjuster — and says what is missing.
- Composite items. Bill a three-piece costume or a custom build as one line and list its components for transparency.
- Rooms and categories. Start from a standard layout; “Not on premises at loss” and other categories hold what was not in a room.
- Saved filters and columns. Your columns, widths and order follow you to any device.
GAR-022CompositeSmoke
Halloween costume, three pieces with accessories
Garage · made of GAR-019, GAR-020, GAR-021 · component replacement cost
03 · Imports
Most of the house was bought online.
Purchase history is the best evidence there is. DamagePort reads it as the stores hand it over, and you place each line in a room — or mark it “not in the claim”.
- Amazon order history, untouched. Request your data from Amazon and drop the ZIP in as downloaded.
- Any retailer spreadsheet. The columns are guessed from their headings; you confirm the map before anything is created.
- An inventory sheet for the family. Download a sheet with every room, fill it at the kitchen table, upload it back.
- The listing picture. A line with a product number shows the retailer's listing photo, clearly marked as such.
Import · Amazon order history
Your Orders.zip
6 CSV files found · 2 other files left alone
Lines read1,846
New612
Already here1,234
Retailer CSV · column map
- ← “Product Description”guessed
- ← “Unit Cost”guessed
- ← “Location”check
04 · Pricing & AI
The AI does the legwork. You sign off.
AI in DamagePort runs on a key you bring — Claude, ChatGPT, Gemini, Grok, or any OpenAI-compatible service — and picks a model per job so the quick jobs stay cheap.
- Replacement cost. Like-kind, like-quality comparables from a live search; your posture picks one. Built from components for custom work.
- Price paid. What a line most likely cost when bought, for the lines with no receipt.
- Describe it. A plain description from the photos, without the brand and model clutter.
- Read receipts. Date, amount, payee and category from a photo, straight into the ledger.
- Always reviewable. Values are suggestions until accepted; each line keeps how it was priced and how sure the AI was.
Pricing posture · try it
Assertive85
- 65" 4K LED TV, 120 HzWarehouse club$1,099.00PICKED
- 65" 4K LED TV, same seriesElectronics chain$1,199.99PICKED
- 65" 4K LED TV, current modelBig-box retailer$1,249.00PICKED
- 65" 4K LED TV, current modelManufacturer direct$1,299.99PICKED
Replacement cost (ea)$1,299.99
05 · Valuation
Numbers that show their working.
Depreciation and restoration are estimation aids, labelled as estimates everywhere. The carrier's own figures sit beside them, so a gap is visible the moment it appears.
Depreciation & ACV
Useful life, annual and first-year rates and a cap per category, tuned per account, overridden per line. The claim's sales tax and depreciation cap apply on top.
Restore or replace
Cleaning cost bands against replacement cost give a suggestion and its reason. The decision stays yours; a destroyed item skips straight to total loss.
Recoverable depreciation
What was held back on each line, and what each replacement receipt has released — so the second cheque is never forgotten.
Type and severity of damage
Fire, smoke, soot, water, mold and more, several per line, with a severity that drives the estimate.
Line-item codes
Category and selector codes per line, defaults per category, and a review list that puts the unclassified first.
Unpriced, at a glance
Price cells turn yellow until a line has a replacement cost. The pricing workspace walks them one by one.
06 · Funds & limits
Every dollar in, every dollar out, against its coverage.
The ledger books advances and spending by coverage bucket. Bars show what the carrier paid in green, what you spent beyond it, and the limit behind both.
- Expected is not received. Money promised but not issued is shown beside the totals, never in them.
- Limits with a rate. $50 a day up to $1,500; rental cars that count the days while they are out.
- Booked once. A cost on the timeline books into the ledger in one click, with its receipt.
- Snap and repeat. On a phone: snap the receipt, the AI fills the form, it adds itself, the next one is ready.
Funds · this claim
Received$38,000.00
Spent$12,206.41
Expected+ $11,000
Coverage C · Personal property
07 · Timeline
The diary that wins the ALE argument.
Loss of use is claimed on reasons. The timeline keeps every meal out, hotel night, call and inspection with the date, the time span, who was involved and why it was the loss's doing.
- Month, week, day. A folding tree that remembers where you were.
- Filters are badges. Category, status, people and tags, with counts, in their own colours.
- Receipts attached. Shared with the ledger entry the event was booked to — uploaded once.
Week of Oct 4 · 6 events · $612.40 expenses
- Inspection · field adjuster, structureCompleted
- Lunch out · no working kitchen−$41.72
- Hotel · night 5 of displacement−$129.00
- Advance · additional living expense+$5,000.00
08 · Documents
Every letter filed, every decision dated.
Policy, declarations, estimates, letters and links, filed by kind. A document that needs an answer carries its decision — pending, accepted, rejected, superseded — and the date it was made.
- Visible to whom it concerns. Share a document with a role or one person; everyone else never sees it.
- Links to records. File a ledger entry, an event or an item next to the letters about it.
- Video and photos, normalised. Phone video converted to a size that plays everywhere.
Reservation of rights letterPending
Correspondence · received Oct 2 · visible to: Public adjuster, Policyholder
Contents advance offerAccepted
Correspondence · decided Oct 5
Matterport scan — main houseLink
Links · shown as the 3D tour
09 · Structure
The building, next to its contents.
Contents are the heart of DamagePort, but the dwelling is on the same claim.
Estimate review
Import the dwelling estimate's PDF report. Review it line by line with a status and a note; mark areas by coverage. The estimator's numbers are never changed.
Rooms that agree
Every room in the estimate's sketch is linked to a room on the claim, so contents and structure talk about the same kitchen.
3D tour & wishlist
The 3D scan inside the claim, and a rebuild wishlist for the family and their builder — kept apart from what the carrier owes.
10 · Deliver
Hand over a file in the format they want.
Carrier-agnostic: whatever the carrier asks for, the same claim produces it.
PDFContents report
Grouped by room, with tax, RCV, depreciation and ACV per line, totals per room and a summary by coverage. Print or save as PDF.
XLSXThe carrier's worksheet
Upload the carrier's own blank workbook once; DamagePort fills it with the claim's lines and keeps its formulas.
CSVDesk estimating import
An XactContents-ready CSV of the claimed lines, with categories, selectors and the taxable flag.
CSVLedger & timeline
The money and the diary as spreadsheets, in columns that import straight back.
✓Complete the estimate
Renumber each room's lines without gaps — photos follow — and mark the estimate submitted.
→Read-only reviewers
Or invite the carrier's adjuster to read the file and export it themselves.
11 · Team
Everyone on the claim, nobody in the way.
A person has a role (who they are on the claim) and an access level (what they may do). Contacts and team members are the same people: add someone to the claim and they can sign in with one switch.
- Team leaders. People report to someone; leaders manage their own team, never more than they could do themselves.
- Who sees what. Records reach people by role, by name or by tag; the claim owner can narrow or widen any role.
- Across accounts. A public adjuster with their own claims can be added to a homeowner's claim with the same sign-in.
- Full transparency. Every record shows who created it and who last changed it; the activity log shows the rest.
Public adjusterEdit · all lines
Sees everything on the claim · leads 2 people
Contents restorationInventory
Sees contents work · limited to “Cleanable”
Carrier contents adjusterReview · read and export
Sees contents and the claim · changes nothing
Live demo
Step into a real claim.
Not a polished sample: the founder’s own garage fire, as it stands, mess and all — only names and private details changed. Pick who you want to be: the homeowner, the public adjuster, the carrier’s adjuster, the contractor. No email, no sign-up.